Starting an online notary business can be a lucrative and flexible way to earn income while providing a valuable service to individuals and businesses. Whether you’re looking to start a side hustle or build a full-time business, the demand for notary services is growing, especially as more people and companies transition to digital processes. In this step-by-step guide, we’ll walk you through everything you need to know to start your own online notary business.
What is an Online Notary Business?
An online notary business allows you to offer notary services remotely, often through video conferencing platforms, e-signatures, and other digital tools. Traditionally, notaries would have to be physically present to witness signatures on documents, but online notarization has gained popularity due to its convenience, especially in the wake of the COVID-19 pandemic.
Online notary services include witnessing document signings, verifying the identity of signers, administering oaths, and certifying copies of documents. As a notary public, your job is to ensure that all signatures and documents are legitimate and properly executed.
Before starting your online notary business, it’s crucial to understand the legal requirements in your state or country. While most states in the U.S. require notaries to be certified, the specific requirements vary by jurisdiction. For example, some states may require in-person training, while others may allow you to complete everything online.
Key Steps to Get Certified:
- Meet eligibility requirements: Most states require you to be a U.S. citizen or legal resident, at least 18 years old, and not have a criminal record.
- Complete training: Some states mandate specific training programs for notaries.
- Take an exam: You may need to pass an exam that tests your knowledge of notarial laws and procedures.
- Submit an application: You’ll typically need to submit a notary application to your state’s governing body.
- Obtain a surety bond: A surety bond protects your clients and ensures you comply with state laws.
Step 2: Understand Online Notary Laws
Not all states allow online notarization, so you’ll need to verify whether your state has laws in place for remote online notarization (RON). States like Florida, Texas, Nevada, and Virginia are among those that permit RON. If your state permits online notarization, you must follow additional guidelines, such as using audio-video technology, ensuring that the identity of the signer is verified, and keeping records of notarized documents.
Step 3:Obtain Notary Equipment and Technology
To provide online notary services, you’ll need specific tools to ensure your business runs smoothly and legally. Here’s a list of the essential equipment and software:
Required Equipment:
- A Computer or Tablet: A reliable computer or tablet with a webcam and microphone is essential for video conferencing and document review.
- High-Speed Internet: A stable internet connection is critical for seamless video calls.
- Digital Signature Software: You’ll need software that allows signers to apply digital signatures to documents. Common platforms include DocuSign, Adobe Sign, and SignNow.
- Video Conferencing Tools: A secure video conferencing platform like Zoom, Skype, or Google Meet will be needed for face-to-face meetings with clients.
- Notary Platform: To legally offer remote notary services, you must work with platforms authorized by your state. Some popular platforms include Notarize, NotaryCam, and RON-specific platforms approved by your state.
Recommended Software:
Notary Management Software: This will help you keep track of appointments, fees, and client information.
Document Management Software: Use a cloud storage service like Google Drive or Dropbox for storing notarized documents securely.
Step 4: Set Your Pricing and Payment Methods
One of the most important aspects of starting your online notary business is setting your pricing. Prices can vary depending on the complexity of the documents and the market you’re serving. On average, online notaries charge $25 to $100 per notarized document, with some platforms taking a commission fee.Additionally, you’ll need to establish payment methods. Platforms like PayPal, Stripe, or Square offer convenient ways to accept payments online. You can also charge clients by credit card or bank transfer for a more professional setup.
Step 5: Build an Online Presence
To attract clients, you’ll need to create an online presence. The internet is full of potential clients seeking notary services, and having a professional online presence will help build trust and credibility.
Steps to Build Your Online Presence:
Create a Website: Build a professional website that outlines your services, pricing, and contact information. You can also add a blog to answer common questions and share information about notary services.
Search Engine Optimization (SEO):
Optimize your website for search engines by targeting keywords like “online notary business” and “notary services near me.” This will help potential clients find you when searching for online notary services.
Social Media:
Utilize platforms like Facebook, Instagram, and LinkedIn to promote your services, connect with potential clients, and share testimonials.
Register on Notary Platforms:
Sign up on popular notary websites like Notarize and NotaryCam to offer your services to a broader audience. These platforms handle the technicalities, but you’ll still need to market your individual business.
Step 6: Start Offering Services
Once your certifications are in place and you have the right technology, it’s time to start offering your services. You can begin by offering notary services to individual clients, small businesses, and even real estate professionals who frequently require notarization
Types of Services You Can Offer:
- Loan Documents: Help clients with notarizing mortgage, refinance, and other loan documents.
- Legal Documents: Notarize affidavits, powers of attorney, and contracts.
- Corporate Documents: Offer notarization for business documents, such as incorporation papers or partnership agreements.
- General Notary Work: Offer basic notary services for individuals, including signing and certifying copies of documents.
Step 7: Stay Compliant and Keep Records
Lastly, it’s essential to stay compliant with state laws and keep meticulous records. As an online notary, you must maintain a journal of all notarized documents, including information like the date, type of document, and the identity of the signer.
Some states may also require you to maintain digital logs of video sessions and store them for a set number of years.
FAQs About Starting an Online Notary Business
Is it legal to notarize documents online?
Yes, online notarization is legal in many states, but you must check your state’s laws to ensure it’s permitted.
How much does it cost to start an online notary business?
Costs can range from $200 to $500, depending on state application fees, equipment, and software.
Do I need a special license to start an online notary business?
Yes, you need to become a certified notary public in your state. Some states also require additional registration for online notarization.
How do I charge for online notary services?
You can charge a flat fee per notarized document, typically ranging from $25 to $100, depending on complexity and location.
Can I offer online notary services in any state?
No, not all states allow remote online notarization. You’ll need to check your state’s rules.
How do I get clients for my online notary business?
Build an online presence with a website, SEO, and social media. You can also join notary platforms to connect with clients.
Conclusion
Starting an online notary business is an exciting and profitable venture, especially as demand for remote services continues to grow. By following the steps outlined in this guide—researching state requirements, investing in technology, setting competitive pricing, and building a strong online presence—you can successfully launch and grow your online notary business. Make sure to stay compliant with legal regulations and always provide excellent customer service to build a reputable and profitable business.
